For many real estate investors, builders, and developers, city inspections can feel like an obstacle rather than a safeguard. Delays, corrections, and unexpected requirements can slow projects down and cost money. The truth is, most inspection issues are preventable. When you understand how inspectors think and approach the process with preparation and professionalism, working with city inspectors can be straightforward—and sometimes even helpful.
Here’s how to make the inspection process smoother from start to finish.
Understand the Inspector’s Role
City inspectors are not there to stop your project or “fail” it. Their job is to ensure that construction complies with local building codes, zoning ordinances, and safety standards. These rules exist to protect future occupants, neighboring properties, and the city itself.
Approaching inspections with a cooperative mindset instead of an adversarial one sets the tone. Inspectors work with dozens of projects at once. The builders and investors who respect their role and come prepared tend to receive more efficient inspections and clearer communication.
Know the Codes Before You Build
One of the biggest causes of failed inspections is simple: not knowing local code requirements. Building codes can vary by city, county, or state, and zoning rules often add another layer.
Before starting construction, take time to review:
- Local building and residential codes
- Zoning requirements (setbacks, height limits, lot coverage)
- Fire and safety regulations
- Accessibility or egress requirements for multi-family properties
If something is unclear, call the building department before construction begins. Asking questions early is far easier than correcting violations later.
Submit Complete and Accurate Plans
Inspectors rely heavily on approved plans. If your plans are incomplete, vague, or inconsistent, inspections will take longer and result in more corrections.
Make sure your plans:
- Match the actual work being done
- Include all required details (dimensions, materials, elevations)
- Are approved before construction begins
If changes are needed during construction, submit revisions promptly and ensure inspectors are aware of them. Surprises during an inspection rarely go well.
Schedule Inspections at the Right Time
Calling for an inspection before work is truly ready is a common mistake. Inspectors expect the inspected phase to be complete, accessible, and safe.
Before scheduling:
- Ensure work is fully completed for that inspection stage
- Remove debris or obstructions
- Make sure utilities are accessible if required
Calling inspections too early can lead to automatic failures and reinspection fees. Taking an extra day to prepare often saves time in the long run.
Be Present (or Send the Right Person)
If possible, be on site during inspections—or send a knowledgeable contractor or project manager. Inspectors may have questions or request clarifications that are easier to address in person.
Being present allows you to:
- Understand issues immediately
- Ask clarifying questions
- Fix minor problems on the spot
This can prevent small items from turning into reinspection delays.
Communicate Professionally and Respectfully
Inspectors are human. How you communicate matters. Being defensive or argumentative rarely helps your case. If an inspector identifies an issue you disagree with, ask for clarification calmly.
Good questions include:
- “Can you point me to the code section for that?”
- “What would be an acceptable solution here?”
- “Is there an alternative method that meets code?”
Professional communication builds trust and often leads to more helpful guidance.
Keep the Site Clean and Safe
A messy or unsafe job site creates a bad first impression and can slow inspections. Inspectors must feel safe accessing all required areas.
Before inspections:
- Clear walkways and access points
- Secure ladders and temporary stairs
- Remove exposed hazards
A clean site signals professionalism and respect for the inspector’s time.
Fix Corrections Promptly and Thoroughly
When you receive a correction notice, address every item completely before requesting reinspection. Partial fixes often result in repeat failures.
Document your corrections with photos if allowed, and confirm that all items have been addressed before calling again. Inspectors notice when issues are resolved properly the first time.
Build Long-Term Relationships
If you work regularly in a city, consistency matters. Over time, inspectors recognize builders and investors who follow the rules and communicate well. While inspectors must enforce codes equally, familiarity often leads to smoother interactions and fewer misunderstandings.
Reputation counts. Being known as someone who prepares well, follows code, and respects the process pays dividends over multiple projects.
Final Thoughts
Working with city inspectors doesn’t have to be stressful. Preparation, communication, and professionalism go a long way toward making inspections efficient and predictable. When you treat inspectors as partners in the process rather than obstacles, projects move faster, costs stay down, and everyone benefits.
In real estate investing and development, smooth inspections aren’t about luck—they’re about doing things right from the start.
Looking to sell your home or vacant land? Contact WI Home Buyers today at 920-360-1252!